‘Research shows that worldwide, payroll fraud comprises 9.3 per cent of occupational fraud with a median loss of £29,863 per payroll fraud case’
Annual Fraud Indicator (June 2013)

False Expense Re-imbursments

There are four major types of expense reimbursement fraud i.e. the making of improper claims for the reimbursement of business expenses.

  • Mischaracterised expenses, where an employee requests reimbursement for a personal expense, claiming the expense to be business related
  • Inflated expenses, where an employee overstates the cost of actual expenses and seeks reimbursement
  • False expense, where an employee invents a purchase and seeks reimbursement
  • Multiple claims, where an employee submits a single expense for reimbursement multiple times.

This 1 day in-house workshop has been developed as a result of specific client requests for IDEA Expenses testing on their own data. However, we can also offer this as a 1/2 day add-on for clients who are training with our bespoke Payroll Workshop. Our main aim is to offer as much flexibility as possible within your bespoke workshop training.

Delegate Requirements

The course is aimed at External Auditors, Internal Auditors, Data Analysts and all those charged with inspection and /or analysis of Payroll / Expenses data.

The workshop is normally delivered over 1 day to attendees already familiar with IDEA. However, if you are unfamiliar with the software, we can expand the syllabus to a two or three day workshop to enable your team to acquire basic IDEA skills prior to training.

Training Scenarios

RED FLAGS for False Re-imbursement

  • Employees claiming high-value items on expense reports, without an original receipt as the items were paid for in cash
  • Expenses that are consistently rounded off, ending in a “0” or “5”
  • Patterns where expenses are consistently for the same amount
  • Meals and entertainment expense reimbursement requests coincide with an employee’s holidays or time off sick etc.
  • An employee might ask a supervisor in another department to sign off on expense reports
  • In instances where only expenses above a certain amount require original documentation, an employee consistently submits expense reports for just under that threshold.


  • Periodic analysis of expense accounts using historical comparisons or comparisons with budgeted amounts
  • Expense limits – checking on expenses such as hotels, meals and entertainment.

In-house training

Minimum number 4, maximum number 8 per course.

Price (per person) on request – capped trainer travel expenses will be charged.

To book or discuss in-house training, please call +44 (0)1892 512348 or email training@auditware.co.uk